Vacancy Advertisement for Executive Assistant Position

1. EMPLOYMENT DETAILS

– Contractual employment, renewed on annual basis;

– Based in Istanbul, Turkey;

2.  ELIGIBILITY

– Age:  Maximum 50 years;

– A citizen of D-8 Countries (Bangladesh, Egypt, Indonesia, Iran, Malaysia, Nigeria, Pakistan, Turkey)

– Bachelors Degree in Economics, International Trade, Industry or relevant field;

– At least 3 years of work experience in a reputable organization;

3. QUALIFICATIONS AND EXPERIENCE

– Knowledge in economics and relevant fields;

– Good command in written and spoken English and interpersonal skill;

– Ability to conduct research with minimum supervision;

– Ability to work under pressure, meet deadlines and work as a team member;

– Computer proficiency: Excellent skills in using computer applications including MS Office, database systems and research tools etc;

– General knowledge.

4. DUTIES AND RESPONSIBILITIES

– Preparing Agenda and Activities for meetings of the Secretariat and keeping the record of the meetings as the Secretariat Report;

– Making Draft Terms of References (ToR) for various projects and working groups;

– Together with immediate supervisor at Office, attending technical meetings to assist the host country of D-8 meetings to provide secretarial services (i.e. preparation of draft agenda and program of work, decisions, recommendations, reports and declaration, etc) as well as to monitor and coordinate substantive and administrative decisions within the organization to ensure consistency and efficiency throughout D-8 activities;

– Providing supportive documents when necessary through maintaining archives and documentation;

– Developing communication for the organization, which includes media analysis to the member countries, particularly on the areas from which communication of the organization will benefit;

– Writing articles, briefings and background notes for publication, website or briefing purposes;

– Monitoring sources of economic information from member states, interest groups, associations and other organisations; browsing relevant media resources, checking press releases and sharing new information with colleagues;

– Following up queries from public or member state;

– Undertaking routine administration, such as cataloguing useful information for future reference;

– Conducting research on economic development and related issues;

– Preparing D-8 Economic statistics data for D-8 Secretariat record;

– Assisting Immediate Supervisor to prepare such documents as the Annual Budget, Financial statements, Action plans, Regular Reports on the Performance of the Secretariat and other reports aimed at advancing the D-8 cooperation.

5. SELECTION PROCESS

– Collection of Applications (Applicants from D-8 Member States will be evaluated);

– Shortlisted applicants will be required to undergo written test (English, essential computer knowledge, general knowledge, economics etc);

– Preliminary interview will be conducted for successful applicants;

– Final interview.

– Number of vacancies: 2

Please send your CV to the following email address: hr@developing8.org

–  Deadline for Application: 30 April, 2022